Privacy Policy

1. Introduction

1.1 This policy explains when and why we collect personal information about our Members and website visitors, how we use it and how we keep it secure and your rights in relation to it.

1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.

1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website www.solentsocialclub.co.uk regularly for any amendments (but amendments will not be made retrospectively).

1.4 We use cookies on our website. In so far as those cookies are not strictly necessary for the provision of Solent Social Club website, we will ask you to consent to our use of cookies when you first visit our website.

1.5 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

2. Who are we?

We are the Solent Social Club.

We can be contacted at The Solent Social Club, 66 High Street, Lee-on-the-Solent, PO13 9BZ

Email: secretary@solentsocialclub.co.uk

3. How we use your personal data

3.1 In this Section 3 we have set out:

(a) the general categories of personal data that we may process;

(b) the purposes for which we may process personal data; and

3.2 We may collect personal data which may include name, address, telephone number, email address(es) for the purpose of managing the Member’s membership of the Club. The legal basis for this processing is performing the Club’s contract with the Member.

3.3 Our website host, Webador, may process data about your use of our website. The data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.

Google Analytics privacy policy can be found here:

https://support.google.com/analytics/answer/6004245?hl=en

Facebook Privacy Policy can be found here: https://www.facebook.com/about/privacy/update

3.4 We may process information contained in any enquiry you submit to us, via the website or otherwise, regarding services. The data may be processed for the purposes of offering and marketing relevant services to you. The legal basis for this processing is consent.

3.5 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

4. Who else has access to the information you provide us?

4.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraph 4.2 below.

5. How we protect your personal data

5.1 We will not transfer your personal data outside the EU without your consent.

5.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. Data is stored securely on Microsoft OneDrive; the privacy policy can be found here: https://privacy.microsoft.com/en-gb/privacystatement

5.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

5.4 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

6. How have long do we keep your information?

6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Clubs’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.

7. Your rights

7.1 You have rights under the GDPR:

(a) to access your personal data

(b) to be provided with information about how your personal data is processed

(d) to have your personal data erased in certain circumstances

(e) to object to or

(f) to have your personal data transferred to yourself or to another business in certain circumstances.

7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:

https://ico.org.uk/concerns/

0303 123 1113.

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

For more details, please address any questions, comments and requests regarding our data processing practices to The Secretary, The Solent Social Club, 66 High Street, Lee-on-the-Solent, PO13 9BZ.

email: secretary@solentsocialclub.co.uk

8. Managing cookies

8.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a) https://support.google.com/chrome/answer/95647?hl=en (Chrome);

(b) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);

(e) http://www.opera.com/help/tutorials/security/cookies/ (Opera); and

(f) https://support.apple.com/kb/PH21411 (Safari)

8.2 Blocking all cookies will have a negative impact upon the usability of many websites.

8.3 If you block cookies, you may not be able to use all the features on our website.